Accts Payable Acct Coordinator II

Job description

Work Location Type: Hybrid As a leading industrial distributor with operations primarily in North America, Japan and the United Kingdom, We Keep The World Working® by serving more than 4.5 million customers worldwide with products delivered through innovative technology and deep customer relationships. With 2023 sales of $16.5 billion, we're dedicated to providing value for customers, fostering an engaging culture for team members and driving strong financial results. Our welcoming workplace enables you to learn, grow and make a difference by keeping businesses running and their people safe. We're looking for passionate people to join our team as we continue leading the industry over our next 100 years. Primary Function Identify and key data into Imaging/OCR and SAP systems in an accurate and timely manner while initiating routine approval requests and supporting supplier inquiries for all areas of the Company. Resolve discrepancies by analyzing easy and medium complexity cases, ensuring an effective and expedient accounts payable operation. Participate in CI driven process changing projects and transitions that impact the accounts payable operation. Main Duties and Responsibilities Validate/key data from images into imaging and SAP systems in a timely manner according to predetermined guidelines. Verify that the correct supplier is selected, and remit-to address is correct. Perform quality checks to ensure that scanned invoice documents are readable and meets predetermined quality standards. Request document rescans, as necessary. Provide documentation required in the resolution of reoccurring problems associated with poor invoice quality and/or documents that cause a slow-down of the scanning operation. Determine and select the correct processing queue in Imaging/OCR and SAP. Perform 3-way match verifying the accuracy of the purchase order to the invoice. Ensure adequate accounting approvals are present prior to processing invoices for payment. Support and assist in the image system maintenance by monitoring and ensuring that all documents scanned are readable prior to indexing and entry into the systems. Analyzes easy and medium complexity cases (emails, workflow, and other queues) regarding invoice discrepancies and drives their timely resolution ensuring payment and maximizing discounts earned. Ensures compliance with Company policy, regulatory and leg…