Events Manager, Brand & Communications

Job description

About the Role This Events Manager will support the planning and execution of high-touch creator, press, and executive-facing events at OpenAI. Working under the guidance of the Event Management Lead, this person will own critical workstreams across guest experience, front-of-house operations, vendor coordination, production logistics, and post-event reporting. The ideal candidate is highly detail-oriented, polished under pressure, and experienced in building white glove experiences for high-profile guests, including creators, media, executives, talent teams, and senior external partners. They should bring excellent judgment, a strong hospitality mindset, and a keen eye for the small details that make an event feel seamless, elevated, and deeply considered. In this role, you will: Manage and execute high-touch creator, press, and executive-facing events from end to end, including workstreams, agency management, registration, guest experience, catering, production logistics, and onsite execution. Develop and maintain comprehensive project timelines, tracking all milestones, deliverables, and deadlines to ensure seamless event execution. Source, negotiate, and coordinate with vendors, including caterers, AV providers, and creative production teams, ensuring adherence to OpenAI’s standards and compliance requirements. Oversee attendee registration, check-in processes, and manage event communications, including pre- and post-event outreach. Maintain meticulous financial records, closely monitoring budgets, processing invoices, and reporting on expenditures versus budget targets. Collaborate closely with and communicate effectively with internal stakeholders—including design, procurement, and security—to align all event elements with strategic goals and brand guidelines. Implement and manage safety and security protocols, prioritizing attendee well-being and compliance with health guidelines. Collect, analyze, and report event metrics, attendee feedback, and key learnings to inform future events and measure return on investment. You might thrive in this role if you: Have 7+ years of event production experience, managing end-to-end planning, onsite execution, and post-event analysis. Enjoy pushing creative boundaries and excel at leading the guest experience–owning front-of-house operations and vendor coordination for high-profile corporate events. Are passionate…