Global Expenses Specialist

Job description

As ClickHouse scales, we're building the technology and operating foundation Finance needs to continue to enable our rapid growth. As part of that work, we're standing up a dedicated Travel & Expense (T&E) function and are looking for a Senior Expense Specialist responsible for maturing the current processes and day-to-day operational excellence. What You'll Do: Audit, Compliance & Risk Own expense audit end-to-end Build and maintain the SOX-ready control environment for T&E, including documentation, testing support, and sign-off readiness. Track and reduce policy non-compliance, turning an untracked risk into a measured, managed one. Global Policy & Program Ownership Enforce one global, regionally compliant T&E policy — including EOR employees — to reduce local tax and audit exposure. Centrally administer and optimize the ClickHouse Expense tool, Corporate Card program and system integrations to the HRIS and ERP systems. Reimbursement & Employee Experience Cut international reimbursement cycle time from ~30 days to ~7 through automated routing and clear SLAs. Reduce the time employees spend per claim through better tooling, clearer policy, and self-service support. Be the primary point of contact for T&E questions, escalations, and edge cases — approval flow issues, policy setup, and offboarding coordination with the People team Reporting, Enablement & Change Management Build spend dashboards, KPI tracking, and executive reporting where none exists today. Deliver role-based training and a global T&E champion network, and lead structured change management (ADKAR or similar) to drive adoption of new policy and tools. Partner with Accounting to complete the handoff of remaining T&E responsibilities. What You Bring Along: 4+ years of experience in travel & expense, accounts payable, or finance operations, ideally at a high-growth or Cloud software company with a distributed, multi-entity employee base. Hands-on ownership of Expensify, Ramp (or a comparable card/expense platform), and NetSuite integrations — you know what breaks in these systems and how to fix it at the root, not just route the ticket. Working knowledge of SOX controls and audit readiness for expense and card programs; experience building or maintaining automated fraud detection a plus. Comfort designing policy for a global, multi-entity, multi-employment-type workforce (FTE and EOR, including…