Procure-to-Pay Specialist (m/f/d)

Job description

SoSafe has the ambition to become the leading human risk management provider in Europe. Our award-winning awareness platform triggers behavioural change by providing effective and engaging training and simulations on cybersecurity and data protection. Cybercrime is costing the world >$10 trillion annually and growing by 15% p.a. - we invite you to be part of the solution! About the role The Procure-to-Pay Specialist (m/f/d) is a critical operational role within the Procurement team at SoSafe, responsible for ensuring that every step of the procurement lifecycle, from purchase requisition to payment, runs efficiently, compliantly, and on time. In this role, you will be a key enabler of our day-to-day procurement operations, managing PR to PO issuing, supplier onboarding, contract administration, and supplier and stakeholder collaboration, while contributing to the continuous improvement of our procurement processes and systems. Here's how you'll make a difference: Own and manage the end-to-end PR-to-PO process, including the creation, review, and approval of purchase requisitions and purchase orders, ensuring accuracy, policy compliance, and timely execution across all business units. Lead supplier onboarding as core day-to-day responsibilities, coordinating with Legal, Security, and IT as part of the due diligence process, and ensuring ongoing compliance with procurement workflows. Help with supplier contract negotiation as needed. Manage the contract signature process, including finalising and distributing contracts where required. Maintain all contracts, supplier records, master data, and system configurations in Spendesk Procurement, keeping the database accurate and up to date. Review and match supplier invoices against purchase orders in close collaboration with the Accounts Payable team. Provide stakeholder support throughout the PR-to-PO workflow, ensuring timely and accurate processing of purchase requisitions, purchase orders, and goods receipts. Support internal stakeholders with placing equipment orders from preferred catalogue suppliers, ensuring timely delivery in line with business needs. Prepare spend analysis reports and monitor supplier performance to support strategic procurement decisions. What makes you a great fit: 3+ years of experience in indirect procurement, with a strong focus on the full procure-to-pay cycle — from purchase requis…