Procurement Operations Specialist

Job description

About the Team OpenAI’s Procurement team makes working with the world easy, fast, and safe. We connect supplier readiness, purchasing, invoicing, and payment so teams can move with confidence as OpenAI scales. About the Role We’re looking for a Procurement Operations Specialist to support subcontracting and intercompany purchasing and payment coordination for a growing deployment business. You will keep agreements, staffing changes and purchase order (PO) funding aligned, and own the research, supplier communication and follow-through needed to resolve issues. Accounts Payable (AP) handles invoice processing and payments; Accounting owns accounting decisions. You will also manage subcontracting workflows in our deployment operations platform and use OpenAI technology to automate repeatable steps. This combines hands-on operations with building and testing practical AI workflows that improve speed, accuracy and service as the business grows. Location: San Francisco, CA. This role follows a hybrid work model, with three days per week in the office (Monday–Wednesday). In this role, you will: Coordinate subcontracting and purchasing from intake through completion: prepare agreement and amendment inputs, track reviews and signatures, and execute approved PO requests and changes. Translate staffing, scope, term and engagement-value changes into coordinated updates to agreements, PO funding and billing schedules. Keep the source documents and transaction records connected. Lead research and supplier issue remediation across contracts, POs, invoices and payments. Identify the cause, secure corrections, keep suppliers informed and give AP complete supporting evidence. Follow each issue through resolution. Serve as the primary contact for intercompany invoice and payment status. Follow up with approvers, investigate stalled handoffs, and coordinate procurement and ERP system issues with AP, Accounting and Finance Systems through resolution. Keep stakeholders informed of progress and next steps. Own subcontracting workflow requirements for the deployment operations platform. Build practical AI support for intake, extracting terms, preparing drafts, comparing records and researching exceptions. Test outputs against current sources and validate calculations. Partner with Procurement Enablement and Finance Systems to improve workflows and integrations. Measure cycle time…