Recruiting Coordinator [Contract]

Job description

About Us: Fireworks is the platform for specialized intelligence, enabling companies to build, train, and serve AI models tailored to their own data, workflows, and products. Founded by the team behind PyTorch and backed by AMD, Atreides, Benchmark Capital, Index Ventures, Lightspeed, NVIDIA, Sequoia Capital, and TCV, Fireworks powers production AI with hundreds of state-of-the-art open models across text, image, embedding, audio, and multimodal workloads. Today, Fireworks is a Series D company valued at $17.5 billion, bringing together an ambitious, collaborative team that's building the future of enterprise AI. About the Role We’re looking for a highly organized, detail-oriented Recruiting Coordinator who will take full ownership of our end-to-end interview coordination and play a critical role in keeping our recruiting engine running smoothly as we scale. This role is perfect for someone who thrives in fast-paced environments, is exceptionally proactive in communication, and takes pride in delivering an outstanding candidate experience while ensuring operational excellence behind the scenes. Key Responsibilities Own end-to-end interview scheduling for all roles, including technical rounds and take-home assignments. Serve as the primary candidate point of contact with clear, timely communication. Lead onsite interview logistics, including room setup, interviewer prep, and candidate hosting. Monitor communication from candidates and interviewers and act quickly to keep processes moving. Maintain accurate ATS data, including status updates, tagging, documentation, and requisition cleanup. Support compliance, data accuracy, and consistent record keeping. Create and update process guides, checklists, and templates. Partner with recruiters to streamline workflows and improve recruiting operations. Assist with logistics, materials, and follow-ups for recruiting events. Collaborate with hiring managers and interviewers to ensure alignment and readiness. Support additional recruiting and people operations tasks as needed in a fast-paced environment. Preferred Attributes Extreme ownership mindset — full responsibility for schedules, communications, and outcomes High responsiveness and urgency — you act immediately on scheduling needs; deadlines are “now/asap” Strong attention to detail Clear, confident communicator who can coordinate across candidates, recruiters,…