Senior Executive Assistant to CEO (m/f/d)

Job description

About Codesphere Codesphere is a Virtual Cloud Provider from Germany building the future of sovereign cloud infrastructure. Our platform gives enterprises and governments full sovereignty without giving up modern cloud capability – a vision recently validated by a series of multi-million European government tenders. Since our founding in Karlsruhe in 2020, we’ve expanded into an international team of 60+ experts. Based in Karlsruhe and Munich and backed by top-tier investors, we are chasing a bold vision. We’re scaling fast and would love for you to join us and grow alongside us 🚀 About the role As Senior Executive Assistant to Elias Schneider, the CEO and co-founder of Codesphere, you'll be the operational backbone that keeps Elias focused on what matters most. This is a demanding, high-trust role at the center of a fast-scaling company. You'll have visibility into nearly everything, and the way you manage time, information, and priorities will directly shape how effectively our Elias leads. No two days look the same: priorities shift, travel comes up at short notice, and you'll be the person making sure the right things still happen at the right time. In return, you'll work shoulder-to-shoulder with our founder, sit close to every major decision, and play a real part in Codesphere's growth story. What you'll drive Own and prioritise the CEO's calendar and coordinate complex international travel – protecting focus time, resolving scheduling conflicts, arranging flights, hotels, local transport, and keeping expense reports accurate and on time Manage the inbox, organising, prioritising, and surfacing what needs the CEO's attention Organise meetings and keep them on track: handling logistics, collecting materials, tracking action items, and following up on deadlines Act as a trusted gatekeeper and first point of contact, managing incoming requests and communicating on the CEO's behalf with internal and external stakeholders Keep the CEO one step ahead by anticipating needs, flagging what's urgent, and handling the details before they become problems Support a range of ad hoc projects and day-to-day operational tasks as they arise What makes you a great fit At least 8 years of experience as an executive assistant in one or two fast-paced environments Professional working proficiency in both German and English Reliability and an eye for detail: you catch the…