Talent Operations Associate - FTC

Job description

Before the detail, here's the challenge you'd help us solve. We build the embodied intelligence that moves real vehicles safely, and the ecosystem a billion machines will run on in the future. Very few people in AI can say this. Every role here, whatever the team, plugs into that. Here’s what this particular role covers. 🛠️ About Talent Operations Talent Operations partners with Wayve’s hiring teams to deliver a thoughtful, well-organised experience for candidates, interviewers and hiring teams. In this London-based role, you’ll work closely with approximately six recruiters and take ownership of interview coordination across multiple regions. You’ll help keep hiring moving smoothly while building strong relationships across the London office and wider business. 🧠 Your day-to-day Coordinate interviews from request through to completion, managing schedules, changes and candidate communications. Prioritise a busy queue of requests, keeping records and handovers accurate and flagging capacity or blockers early. Provide warm, proactive support to candidates, recruiters, interviewers and hiring managers. Handle recruitment support requests and job-approval tasks promptly and accurately. Learn our systems and processes quickly, using documentation and colleagues to investigate issues and solve problems independently. Work with Talent Partners and teams across the business to resolve scheduling challenges and improve how we work. 🧩 What you’ll be working on Supporting around 90–100 individual interviews each week across the UK, Japan, Europe and Israel, with overflow support for the US. Managing interview scheduling in a fast-moving environment where priorities and availability can change. Maintaining reliable hiring records and clear handovers so candidates and colleagues know what to expect. Spotting recurring friction in a defined area of the process and helping address the root cause alongside day-to-day delivery. Using AI thoughtfully and exploring opportunities to improve hiring workflows through automation; boosting efficiency while keeping candidate experience and good judgement at the centre. 🙌 You should apply if: You bring experience from recruiting coordination or another detail-heavy, service-focused role, such as executive support, customer operations or events, and can show that you: Take ownership, prioritise competing requests and communicate…